Privacy policy

1. Introduction
St. John’s Football Club (“SJFC,” “the Club,” “we,” “our,” or “us”) is committed to protecting the privacy, security, and rights of our players, their families, and all individuals who engage with us.

This Privacy Policy explains how we collect, use, store, and protect personal information, as well as the rights you have regarding that information. By registering for, participating in, or using SJFC programs, events, services, or platforms, you acknowledge and agree to this Privacy Policy.

If you are under the age of 18, your parent or legal guardian must review and consent to this Privacy Policy on your behalf.

 
2. Information We Collect
2.1 Personal Information
We collect personal information from players and their parents/guardians during registration and throughout participation, including:

Names of the player and parents/guardians.
Contact details: address, phone number, and email.
Date of birth: to determine age group eligibility.
Emergency contact information.
2.2 Sensitive Information
To ensure safety and well-being, we may collect:

Medical information: conditions, allergies, injuries.
Health insurance details: for emergency care facilitation.
2.3 Additional Information
Participation and performance data: attendance, match stats, assessments.
Media: photographs, videos, and recordings from matches, training, and events.
 
3. How We Use Personal Information
3.1 Administration and Communication
Registration and team placement.
Scheduling and notifications.
Emergency communications during events.
3.2 Player Safety
Provide coaches and staff with relevant medical and emergency details.
Facilitate appropriate medical care when necessary.
3.3 Internal Operations
Improve programs and training methods.
Maintain accurate participation and performance records.
3.4 Legal and Contractual Basis
We process information based on:

Your consent.
Performance of a contract (e.g., program registration).
Legal obligations.
Legitimate interests in operating and improving the Club.
 
4. Sharing Personal Information
4.1 With Consent
We do not share personal information without explicit consent, except as described below.

4.2 Without Consent
Legal compliance: to satisfy court orders or lawful requests.
Safety and safeguarding: to medical professionals, emergency responders, or safeguarding authorities in urgent situations.
4.3 Service Providers
We use trusted third parties for operations (e.g., registration systems, payment processors, IT services). These providers:

Operate under confidentiality obligations.
Are authorized to use the data only for contracted purposes.
4.4 Data Location
Some services may store data on secure servers located outside the United States. We ensure appropriate safeguards for such transfers.

4.5 Affiliate Organization
When registration, payment, or communication is conducted through our governing or affiliate organization (e.g., Sporting Jax), their privacy policy also applies.

 
5. Media Use and Opt-Out
We may use photographs, videos, and other media featuring participants for promotional, educational, or communication purposes, in print or digital form.

Opt-Out: To opt out, parents/guardians must submit a written request before participation. We will make reasonable efforts to honor such requests but cannot control photography or recording at public events by non-Club parties.

 
6. Children’s Privacy (COPPA Compliance)
In compliance with the Children’s Online Privacy Protection Act (COPPA):

Online accounts and registrations for children under 13 must be created and managed by a parent or legal guardian.
We do not knowingly collect personal information directly from children under 13 without verifiable parental consent.
Parents may review, correct, or request deletion of their child’s information at any time.
 
7. Security of Personal Information
We use reasonable technical and organizational measures to protect personal information, including:

Encryption of stored and transmitted data where applicable.
Restricted access to authorized personnel only.
Periodic security reviews to ensure up-to-date practices.
 
8. Data Breach Notification
If a security breach compromises your personal information, we will notify affected individuals within the time required by Florida law (Fla. Stat. § 501.171) and take appropriate remedial measures.

 
9. Rights of Parents/Guardians
Parents/guardians of minors have the right to:

Access: Request a copy of personal data we hold.
Correction: Request updates to inaccurate or outdated information.
Deletion: Request removal of data no longer needed for its original purpose, unless retention is legally required.
Requests should be sent to [email protected].

 
10. Retention of Personal Information
We retain personal information:

For the duration of participation.
Up to 7 years after participation ends, unless a longer retention period is required by law or for ongoing legal matters.
Once no longer needed, data is securely deleted or anonymized.
 
11. Changes to This Policy
We may update this Privacy Policy to reflect changes in practices, legal requirements, or operations. Updates will be posted on our website, and significant changes will be communicated to members directly.

 
12. Complaints and Escalation
If you believe your privacy rights have not been addressed, you may contact:

SJFC at [email protected].
Florida Department of Legal Affairs – Consumer Protection Division for further escalation.
 
13. Contact Information
Email: [email protected]
We are committed to addressing inquiries promptly and transparently.